General Maintenance


 Specification for Grounds Maintenance (SAMPLE)


Scope of the works:


          Landscape maintenance is to be carried out for a period of one year. During this

              period, the Contractor will be responsible for the upkeep and maintenance of all

              soft landscape works, to the satisfaction of the client or  representative, together

              with any additional work which may be instructed.


              The Contractor is required to keep the site clean of rubbish and the like, and to

              report any infringements in this respect by third parties.


              The Contractor will tend the site :


                                    1st April - 31st October (inc.)            - twice per month

                                    1st November - 31st March (inc.)       - once per month

                                    Other visits subject to your requirements




Soft Works:


                   Litter Collection: The contractor will in the course of the work clear the site of

                   litter debris and extraneous materials, and cart to tip. The Contractor confirms

                   that he is licenced by the Environment Agency, Midlands and Upper Severn Area

                   to carry waste.


                   Litter must be removed from all grassed areas prior to cutting.


                  Chemicals: The Contractor confirms that he is “certified competent” by the

                  National Proficiency Test Council, with respect to the Food and Environmental

                  Protection Act 1985, Control of Pesticides Regulation 1986 - (Part iii).


                  Chemicals must be applied strictly in accordance with manufacturer’s instructions,

                  and the ‘Recommendations for the Safe Use of Chemical Compounds Used in

                  Agriculture and Food Storage” published by DEFRA.


                  All chemicals must be kept in safe under lock and key when not in use. Empty

                  containers must be removed from site, washed out and disposed of safely.


Grass Cutting:


                      Mowing: All grass areas are to be mown as necessary and kept within the

                                     limits set out below:


                a) Mowers must be sharp and set correctly.

                b) All litter must be collected prior to each cut.


                Mowing limits: These should be 20mm at the start and end of the normal season.




      cont‘d   Extent of Mowing: Mowing shall take place to the full area of grass and up to the

                 paving, fencing, kerbs and other boundaries to the grass area.



Shrubs and Hedges:


                 Weed Control: Weed growth shall be by hand weeding of persistent weed species

                 and by cultivation, and the application of Glyphosate to planted areas as necessary

                 or by any or none of these, as agreed by the client.


                 Pruning: Pruning and removal of branches is to be carried out using sharp secateurs.

                 to leave a sloping cut with one flat face.


                 Pruning is to be done with the cut just above and sloping away from an outward

                 facing healthy bud.


                 Removal of branches is to be done by cutting at right angles to the general growth of

                 the branch which is to be removed, and in such a way that no part of the stem is

                 damaged or torn.


                 Hedges: Hedges will be cut using shears or powered hedge cutters, correctly set and



                 Hedges will be trimmed to create the formal or informal shape which they currently

                 demonstrate, and the frequency of cut, depending upon species and season will be

                 3/4 times during the spring and summer, as the season dictates.


                 Edge Maintenance: Where plants overlap hard areas, growth shall be allowed until it

                 restricts use of hard surfacing e.g. paving. Growth shall be trimmed by shortening

                 long growth with secateurs, shears or powered hedge cutters, as appropriate.


                 Where plants overlap formal grass border edges, the encroaching growth shall be

                 cut back using secateurs, shears or powered hedge cutters, as appropriate.




                      Stakes: Stakes shall be inspected every month and after very strong winds, and

                  be secured as necessary.


                  Reforming: The Contractor shall ensure that trees remain firm and well secured

                  after frost heave, strong winds and other ground disturbances. ‘Collars’ at the base

                  of tree trunks that have been created by tree movement shall be broken by fork and

                  back-filled with topsoil as necessary and reformed.


                  Pruning: The Contractor shall ensure that all dieback is pruned back to the nearest

                  healthy bud once per year. Removal of unsightly ‘water shoots’ and branches that

  cont‘d      cross shall be the only pruning that is undertaken. All pruning shall be between

                January and March.




                   Replacements: Determine and advise on tree replacements, January each year.  

                arrange for replacement of such subject, under a separate agreement, to the

                approval of the client representative.


      Kerb Edges, Paving and Hard Standing:


                    Weed Control: Weed control is to be undertaken by the application of a Diuron/

                Glyphosate herbicide in March/April, and by spot weeding with Glyphosate as

                necessary throughout the season.


                    Leaf Litter: Where leaf litter is likely to be a problem, monthly visits to clear

                affected areas of all leaf and other litter.


                    Kerb Edges: Kerb edges are to be kept clean and clear of silt, and will be swept

                with a broom if a build up occurs. Cleaning will otherwise be undertaken using

                powered blowers, taking care not to blow spoil into open doorways and windows.




                    Fences and Hedges: Inspect and secure as necessary fences and hedges.

                Determine and advise client of remedial/treatment/replacement work, and provide

                quote for same.


                Health and Safety: Immediately report to the client any matter which would

                constitute a hazard in the light of current legislation. Undertake reasonable action as

                necessary, the cost of such action to be agreed with the client’s representative.


                Cars in Car Parks: Whilst every effort is made to keep away from cars in client car

                parks, grass clippings and small stones etc. can sometimes be expelled by modern

                day mowers, strimmers and blowing equipment. We therefore request that cars which

                are parked in bays adjacent to hedges, paths, borders and lawn areas etc., are parked

                in such a way as to give clear and unimpeded access for necessary maintenance.

                Where such access is denied, we reserve the right not to carry out such

                maintenance work in that area.



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